What are SIWES Logbooks and How many are they?
Each student is generally given one logbook for recording SIWES activities. However, formally, there are two logbooks in one pack - logbook 1 and logbook 2. Don't let that confuse you as logbook 1 is combined with logbook 2.
The section where you detail activities recorded from Monday to Friday/Saturday is called logbook 1, while the page (usually the second page where you draw graphs, diagrams, machines, etc., as part of the activities done during the week) is called logbook 2.
If the SIWES is done well, every student is expected to engage with both books. However, it's not uncommon to see students not filling out logbook 2, in which case you should find means to creatively draw diagrams, graphs, etc., even if such a machine or equipment is not available at your place of attachment.
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How to Fill The Logbook 1 and 2
Logbook 1 usually has the list of days in columns, followed by the activities of the day. You may also find, in some, the check-in time and check-out time.
A typical logbook 1 is displayed below.
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| Logbook 1 |
To fill this, you're to write the date/time and a short or extensive description of the work done on such a day. However, it has been observed that many trainees don't understand how to present things correctly and in an acceptable way.
The acceptable language of presentation can be narrative or descriptive and can be a mix of the two. In other words, you can narrate concisely what you do each day in the past tense or describe it as concisely as you can. Below is an example of combining narrative and descriptive statements together:
Shadowing animal welfare officers or auditors to learn about welfare certifications and audits where I gained invaluable insights into the standards, practices, and challenges inherent in ensuring the well-being of animals.
This can be separated into:
Descriptive: Shadowing animal welfare officers or auditors to learn about welfare certifications and audits.
Narrative: I accompanied animal welfare officers and auditors on their rounds, which included welfare certifications and audits.
In the last part of this article, you'll find an example of a well-filled logbook 1 and logbook 2.
Now, let's talk about logbook 2. Here, as earlier noted, record drawings, diagrams, tables, graphs, etc., extending the narration in your logbook 1. You're to draw (where relevant) any machine, structure, equipment, tools, etc., encountered during the week, fill in their parts, and explain your new knowledge about them (if any).
A typical logbook 2 is displayed below.
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| Logbook 2 |
You have to be strategic and chronological in recording and arrangement of your activities. As a norm, it's expected that your first week will contain activities that include an introduction to staff, systems, policies, etc. Even if there are other main activities, they may not be entered right away but instead, keep the first week as simple and introductory as possible.
For example, a typical first week may look like this for SIWES done at a company in the oil and gas exploration and production industry.
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| SWIES logbook week 1 |
In a typical Nigerian university, your SIWES lasts for 24 weeks (about 6 months), while polytechnics/monotechnics and colleges of education last for 16 weeks (about 4 months). You continually keep records of your daily activities and record them in the logbook until the final day at the place of attachment.
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| SIWES logbook filled during the program |
Above is an example of one of the weeks with busy activities, followed by the last week of typical SIWES activities below.
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| SIWES last week logbook |
Illustrating Filling of the Loogbook 2
In a company in the Telecommunications industry, these are typical entries for a week in the SIWES logbook 2. Activities include reviewing network diagrams and topology maps, assisting in data entry and organizing network configurations, and exploring additional features of network management software.
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| SIWES logbook 2 |
In summary, logbooks come in two parts - logbook 1 for daily activities and logbook 2 for supplementary details like drawings and diagrams. While logbook 1 requires concise yet descriptive entries, logbook 2 extends these narratives with visual representations. The completion of both is crucial for a comprehensive record of your SIWES experience. This ensures effective documentation and reflection on your training journey.
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